BEAUTICIANS · PAYMENT LINKS
How to Send Payment Links as a Beautician
A practical UK guide showing beauticians how to send payment links professionally, including message examples, timings, deposits and reminders.
Many beauticians like the idea of payment links but feel unsure about how to send them without sounding pushy. You might worry about the wording, when to send the link, or whether clients will think you are being strict. So you stick to bank transfer, cash, or informal messages, then you end up chasing later.
In reality, payment links are one of the simplest ways to get paid on time. Clients are already used to paying online for everything. When you send a clear message with a secure link, most people pay quickly and appreciate the convenience.
This guide shows how UK beauticians can send payment links in a way that feels professional and natural. You will learn when to send links, what to write, how to handle deposits and balances, and how to reduce late payments using friendly reminders.
Part of the Beauticians Payment Links Guide Series
If you want the full picture of how payment links fit into pricing, deposits and reminders, start with the pillar guide: Payment Links for Beauticians: Complete UK Guide .
What Sending a Payment Link Actually Means for a Beautician
A payment link is a secure web address that takes a client straight to checkout. They tap the link, see the amount, and pay by card or wallet on their phone. For beauticians, payment links replace awkward bank detail messages and reduce cancellations because payment becomes part of the booking process.
The main strength is flexibility. You can send a link for a deposit, take full payment in advance, collect the balance on the day, or send a link after the appointment for trusted regulars. You can also choose whether to use one reusable link for a standard service or create separate links per booking so everything is labelled and tracked.
Benefits for you
- Less time spent chasing deposits and balances.
- Clear written record of what was requested and paid.
- Better cashflow because clients pay faster.
- Easier to protect long appointments that are hard to refill.
Benefits for your clients
- No need to search for bank details or references.
- They can pay in seconds from their phone.
- Simple confirmation that the booking is secured.
- Reminders help them stay on top of payments.
Most UK beauticians start by using payment links for new clients and higher value appointments such as lash extensions, nail enhancements, brows packages, or advanced facials. Once you see how much calmer it feels, you can expand to regulars too. For a broader look at payment methods, read How Beauticians Get Paid in the UK next.
Real Examples of Sending Payment Links as a Beautician
Here are a few realistic situations beauticians face, and how payment links fit naturally into each one.
New client books a long appointment
A new client books a full set, lash extensions, or a package. The slot is hard to refill and a no show hurts.
You confirm the date, time and price, then send a deposit link. Once the deposit is paid, the booking is confirmed. This fits neatly with reducing cancellations because a deposit turns a casual booking into a committed one.
Regular client always says “I’ll transfer later”
They are lovely, but payments drift. You end up sending the same message every time.
Instead, you send a payment link after the appointment. If they forget, the next step is a gentle reminder. If you want that to run without manual chasing, read automatic payment reminders for beauticians .
Appointment with a deposit and a balance
You take a deposit to secure the booking, then the remaining balance is due on the day. This keeps things fair for both sides.
The cleanest setup is one link for the deposit and one link for the balance. That workflow is covered in deposit and balance payments for beauticians .
If you ever feel unsure about what to say when chasing, the templates in payment reminder templates for beauticians give you short messages you can copy and reuse.
A Simple System for Sending Payment Links Every Time
The easiest way to avoid awkwardness is to make it a routine. This five step system is enough for most beauticians.
Decide your default payment timing
Choose one standard rule for most bookings. For example, deposits for new clients and longer services, balances due on the day, and trusted regulars pay by end of day. Your pricing structure should support this, so it is worth reviewing beautician pricing and rates if your rules feel unclear.
Use one saved message per situation
Write one template for deposits, one for balances, and one for after appointment payments. Saving templates removes hesitation and keeps your tone consistent.
Send the link at the moment the booking is agreed
People are most likely to pay when they have just confirmed the appointment. Sending the link immediately keeps momentum and reduces forgotten deposits.
State a clear due time in one line
For example, “Please pay the deposit within 24 hours to secure the slot” or “Please pay by end of today”. This avoids vague expectations.
Use reminders instead of repeated manual chasing
If payment does not arrive, a short reminder is usually enough. If you want it automated, use the approach in automatic payment reminders so follow ups happen on time without you thinking about it.
Once you follow the same process every time, payment links stop feeling like a personal request and start feeling like a normal part of booking.
Message Templates for Sending Payment Links
Keep it short, clear and friendly. These templates work well on text, WhatsApp, Instagram DM, Messenger, or email.
Template 1: Deposit to secure the booking
Template 2: Balance due on the day
Template 3: Full payment in advance for a high value booking
Template 4: Gentle reminder if payment is missed
If you need a more structured approach for overdue payments, read how beauticians can chase late payments .
When Should Beauticians Send Payment Links?
The best timing depends on your service type, booking risk, and your cancellation policy. These patterns work well for many UK beauticians.
If your main issue is clients forgetting, reminders solve it. If your main issue is no shows, deposits plus a cancellation system usually fixes it quickly.
The Big Wins of Using Payment Links Properly
When payment links become part of your booking routine, your diary and your income start to feel more predictable.
- Less chasing
Clients pay faster when the link is right there in the message.
- Fewer no shows
Deposits reduce casual bookings and protect your peak time slots.
- Clearer boundaries
Payment timing becomes part of your process, not a negotiation.
- A more professional experience
Clear messages and easy payment builds trust and repeat bookings.
Frequently Asked Questions
Should I send a payment link before or after the appointment?
It depends on the booking risk. Many beauticians send a deposit link in advance for new clients or long appointments, then send a balance link after the appointment with payment due by end of day. Trusted regulars may pay after as usual.
What if a client ignores the payment link?
Give a little time, then send a short reminder with the link again. If it becomes a pattern, use a firmer follow up system and consider requiring deposits or pre payment for future bookings.
Can I use the same payment link for every booking?
You can for fixed price services, but many beauticians prefer separate links per booking so each payment matches a specific date and service. Separate links also make reminders cleaner.
What if a client says they only pay by bank transfer or cash?
You can keep a backup option, but it is reasonable to explain that payment links are your preferred method because they are faster and easier to track. Over time, most clients adapt.
How do payment links connect to deposits and cancellations?
Payment links make it easy to take deposits and confirm bookings quickly. When paired with a clear cancellation policy, they reduce no shows and protect your diary.
Related Guides
Continue learning with these related guides:
Payment Links for Beauticians — Complete UK Guide
The complete UK guide to payment links for beauticians. Learn how to take deposits securely, reduce cancellations, and get paid on time for appointments.
Read guideHow Beauticians Get Paid — UK Methods Explained
A breakdown of the common ways UK beauticians accept payments for appointments, treatments and packages.
Read guideAutomatic Payment Reminders for Beauticians
Learn how to automate payment chasing for beauty appointments and treatment packages.
Read guideStart Sending Payment Links the Simple Way
Sending payment links saves time and removes awkward money conversations. With Simply Link you can create a payment link in seconds, share it by text, WhatsApp or email, and use friendly reminders to keep payments on track. Try it and see how much calmer your payment process can feel.
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